Understanding application statuses
What each status means, so you can tell a submitted application from one that is waiting.
Status is the single source of truth for where an application stands. The status values below match the states the backend stores, so what you read here is what the product enforces.
| Status | Meaning | Submitted to the portal? |
|---|---|---|
| Pending approval | Waiting for you to approve it (manual approval is on). | No |
| Queued | Approved and waiting to be applied to. | No |
| Applying | Being filled or submitted right now. | Not yet confirmed |
| Applied | The portal showed its own confirmation. | Yes |
| Viewed | The recruiter viewed the application after submission. | Yes |
| Shortlisted | Progress reported after submission. | Yes |
| Interview scheduled | An interview stage. | Yes |
| Interview completed | An interview stage. | Yes |
| Offer received | An offer was recorded. | Yes |
| Offer accepted | You accepted an offer. | Yes |
| Offer declined | You declined an offer. | Yes |
| Rejected | The employer declined. | Yes |
| Withdrawn | You withdrew the application. | Yes |
| Failed | The attempt did not complete. | No |
| Skipped | Not eligible, already applied, or stopped before starting. | No |
Application status progression flowchart
public/docs/images/docs-application-status-flowchart.png
Allowed transitions
- Pending approval → Queued when you approve (or immediately if manual approval is off).
- Queued → Applying when the extension claims the item.
- Applying → Applied only when the portal confirms submission.
- Applying → Failed or Skipped when it cannot be completed.
- Applied → Viewed / Shortlisted / Interview / Offer / Rejected as outcomes arrive.
- Any active state → Withdrawn if you withdraw.